This information assists member schools by setting out advice and precedents which may be used in formulating or reviewing their enrolment processes, including the terms on which students are enrolled and some of the legal issues around enrolments and payment of fees. and various issues that arise in relation to enrolments. The information is divided into four main areas:

  • Policy and Procedures
  • Enrolment Conditions, including boarders and international students
  • Forms and letters
  • Guidelines for enrolling students with a disability and guidelines relating to fees in enrolment contracts

This information is intended for use by the school’s head and executives involved in the enrolment process.  

Schools are advised to seek their own legal advice before finalising their enrolment related documents

Use this site in conjunction with the AIS Attendance webpage which has information about exemption from enrolment, and NESA’s Student Destination Unknown form for use when a student appears to have left the school.

The sample policies and procedures are provided as examples only. 

Contact the AIS on 02 9299 2845 for more information from the Education Regulations and Program Implementation Team, and/or the Workplace Management Team.

Enrolment and Procedures

The sample enrolment policy and procedures have been developed to guide member schools in developing their own policy and procedures for enrolment that reflect the particular requirements of the school, the community and its ethos. They can be downloaded by the school and changed in format to suit the style of the school’s correspondence. The policies and procedures are provided as examples only.

Enrolment Conditions

The sample enrolment conditions have been written to guide member schools in developing their own enrolment conditions document that reflects the particular requirements of the school. Where schools have students who are boarders, and/or overseas students, additional information is listed to assist with the development of policies that address the particular requirements associated with these students.

Letters and Forms

The sample letters and forms are available for member schools to download and use as a part of the enrolment information package. The sample documents are provided as examples only, however, if schools require feedback on any document relating to enrolment, consultants at AISNSW can provide support and assistance.


The guidelines provide additional information that may be of assistance to member schools. They cover two topics, the Enrolment of Students with a Disability,and Guidelines relating to Fees in Enrolment Contracts. Consultants are available to provide additional advice and support to schools in any of these areas.

Enrolment Process Flowchart

This document is provided to help schools guide the enrolment process.